Last Updated: May 8, 2024
This Privacy Statement applies to individuals who reside in the State of California submitting applications for available employment or internship opportunities with Huntington Ingalls Industries and its divisions, Newport News Shipbuilding, Ingalls Shipbuilding, and Mission Technologies.
"Personal Information" means information that identifies, relates to, describes, references, is capable of being associated with, or could reasonably be linked, directly or indirectly, with a particular Applicant.
During the application and hiring process, HII collects the following categories:
Contact Information, Identifiers and demographic data: name, address, telephone number, email, marital status, birth date, gender, CV, resume, cover letter, etc.
Sensitive Data: SSN, government-issued identification, information about race, national origin, disability, sex, etc.
Sensory or Surveillance Data: on-premise monitoring in offices and other workplace facilities (images, video), audio/visual recordings of interviews.
Medical Information: information collected in order to determine physical capacity necessary to perform a certain job or respond to a medical emergency.
Professional or employment-related information: evaluations, skills, membership in professional organizations, professional certifications, and employment history, disciplinary records; training forms, performance assessments, and test responses; and job applications.
Education Information: information related to your education including academic credentials, GPA, activities or sports, or other similar background information.
Background Screening Information: background screening information, such as criminal history, sex offender registration, motor vehicle records, credit history, employment history, drug testing, and educational history. This information may include driver's license information and accident records. HII also collects such Personal Information from consumer reporting agencies in connection with employment purposes as outlined in the Fair Credit Reporting Act 15 USC 1681 et seq. ("FCRA").
Event Information: dietary restrictions, travel and accommodation details, and other details specific to a particular recruiting interview, meeting or other event.
Public Social Media Pages: information that you post on social media.
Work Authorization and Clearances: work authorization status and relevant visa or other immigration information; clearance information.
Internet or other electronic network activity information: Information regarding your interaction with Websites and other applications; precise geolocation information; links you use or web pages you visit while visiting Websites; browser type; internet service provider (ISP); cookies or similar technologies; and mobile device information including device identifier or other information.
Other Information: any other information you otherwise elect to provide to us (e.g., employment preferences, willingness to relocate, current salary, desired salary, awards or professional memberships).
HII uses the Personal Information collected for the following limited purposes:
HII limits internal access to and use of your Personal Information to authorized HII individuals who need it for employment-related purposes and for compliance with HII's legal, regulatory, and policy obligations.
HII will only disclose your Personal Information to third parties that provide administrative and support services to HII for the limited activities of fulfilling HII's employment-related purposes and for compliance with HII's legal, regulatory, and policy obligations.
HII may disclose your Personal Information to the following categories of third parties:
Personal Information may be disclosed to service providers and vendors that perform services on HII's behalf to carry out the uses of Personal Information described in this Privacy Statement such as employment eligibility verification, health and safety experts, and relocation companies. Most of these entities are contractually bound to use the Personal Information they receive only for the purposes of fulfilling their contractual obligations.
HII may disclose your Personal Information to professional advisors such as HII's attorneys, accountants, and financial advisors.
Personal Information may be disclosed to business partner in connection with a business transaction or to third parties in relation to a corporate transaction, such as a merger, sale of any or all of company assets or shares, reorganization, financing, change of control or acquisition of all or a portion of HII's business by an affiliate or third party, or in the event of a bankruptcy or related or similar proceedings.
Personal Information may be disclosed to third parties, as required by law or subpoena, or if HII reasonably believes such action is necessary to:
Your Personal Information will be transferred to, stored on, and accessed from HII servers in the U.S. HII has implemented technical, administrative, and physical safeguards designed to protect the Personal Information it maintains. HII also requires all third parties to whom it discloses Personal Information with for the HII purposes described above to provide at least the same level of security and privacy protection as HII provides. However, please note that no method of transmitting information over the internet is completely secure and HII consequently cannot guarantee the security of your Personal Information.
HII retains Personal Information about you for as long as it is needed for the purposes described above in "Why HII Collects Your Personal Information," or as otherwise required by law. Generally, this means HII will retain Personal Information about you until the completion of the application process, as well as a reasonable period of time after that where necessary to respond to any inquiries, address with legal matters, or address administrative matters. HII will also maintain such information as part of your employment file if you become an employee. Where HII has no continuing legitimate business need to process Personal Information about you, it will either delete or anonymize it or, if this is not possible (for example, because Personal Information has been stored in backup archives), then it will store Personal Information about you and isolate it from any further processing until deletion is possible.
HII does not employ individuals under the age of sixteen (16) and it does not knowingly collect Personal Information from such individuals.
We may amend this Privacy Statement from time to time. When we do so, we will update the "Last Updated" date above to indicate when those changes will become effective. Any Personal Information that is collected during the job application process is covered by the Privacy Statement in effect at the time such information is collected.
Applicants who are residents of California have additional rights under the California Consumer Privacy Act, as amended by the California Privacy Rights Act and accompanying regulations (collectively, the "CCPA").
| Category of Personal Information | Categories of Third Parties | Business Purpose for Disclosure |
|---|---|---|
Personal Identifiers, Contact Information, and Demographic Data: Information such as your name; username; email address; phone number; mailing address; IP-address; social security number; driver's license number; date of birth; age; race; sex; citizenship; marital status; information that you post on social media; medical condition; veteran or military status; physical or mental disability; and pregnancy or childbirth and related medical conditions; dietary restrictions; travel and accommodation details; and details specific to a particular recruiting interview, meeting or other event. | Affiliates; service providers/vendors; professional advisors; third parties in connection with contractual obligations. | Facilitate the hiring process; conduct HR functions; satisfy contractual obligations and regulatory requirements. |
Sensitive Personal Information: Information such as SSN; government-issued identification; information about race, national origin, disability, and/or sex; certain Medical Information; certain sensory or Surveillance Data; and certain background screening information. | Affiliates; vendors; government agencies and regulators; third parties in connection with contractual obligations. | Satisfy contractual obligations and regulatory requirements. |
Professional or employment-Related Information: This may include evaluations, skills, membership in professional organizations, professional certifications, and employment history, disciplinary records; training forms, performance assessments, and test responses; and job applications. This may also include data related to work authorization and clearances as well. | Affiliates; vendors; professional advisors. | Facilitate and maximize the efficiency of the hiring process. |
Education Information: Information related to your education including academic credentials, GPA, activities or sports, or other similar background information. | Affiliates; vendors; professional advisors; legal authorities, government agencies and regulators; third parties in connection with contractual obligations. | Facilitate the hiring process; satisfy contractual obligations. |
Internet or other electronic network activity information: Information regarding your interaction with Websites and other applications; precise geolocation information; links you use or web pages you visit while visiting Websites; browser type; internet service provider (ISP); cookies or similar technologies; and mobile device information including device identifier or other information. | Affiliates; vendors; professional advisors; legal authorities, government agencies, and regulators. | To ensure compliance with company policies; to create and maintain cybersecurity controls; to ensure compliance with legal obligations. |
In the past 12 months, HII has collected and/or disclosed the following categories of Sensitive Personal Information from Applicants when they provide application materials:
HII may use this Sensitive Personal Information for purposes outlined in this Privacy Statement and ensuring the security and integrity of its business, infrastructure, and the individuals it interacts with. This includes, without limitation, receiving and processing your job application, evaluating your suitability for the position(s) you are applying for, conducting background checks, analyzing and monitoring diversity, extending an employment offer (at HII's discretion), fulfilling administrative functions, complying with applicable laws, legal process, or requests from governmental or regulatory authorities, and exercising or defending legal claims.
HII does not use or disclose Sensitive Personal Information for purposes other than those that are necessary and proportionate to accomplish the objectives set forth in Cal. Code Regs. tit 7027(m).
We may use automated processing tools to assist us in processing and evaluating job applications. These tools leverage algorithms and artificial intelligence technology to facilitate our human decision making with regard to your application and assist with the following:
Under CCPA, Applicants who are California residents have specific rights regarding their Personal Information. These rights are subject to certain exceptions. When required, HII will respond to most requests within 45 days unless it is reasonably necessary to extend the response time.
If you find that we maintain any inaccurate Personal Information, you have the right to request that we correct such inaccuracy.
You have the right to request that we disclose certain information regarding our practices with respect to Personal Information. If you submit a valid and verifiable request and we confirm your identity and/or authority to make the request, we will disclose to you any of the following at your direction:
You have a right to opt-out of the sale or sharing of your Personal Information as such terms are defined by the CCPA.
HII does not sell or share Applicant Personal Information as such term is defined by the CCPA including Personal Information of individuals under the age of sixteen (16).
You have the right not to be discriminated against for the exercise of your California privacy rights described above.
You have the right to request that we delete any of your Personal Information collected from you and retained, subject to certain exceptions. Upon receiving a verified request to delete your Personal Information, we will do so unless otherwise authorized by applicable law or regulations, or it is necessary to retain the Personal Information to protect HII's rights or the rights of others.
If you wish to submit a request to exercise one or more of the rights listed above, you can do this by emailing us at privacy@hii-co.com, using the contact form on our website, calling us at 1-833-334-8929, or by mail to:
Chief Privacy Officer Huntington Ingalls Industries 4101 Washington Avenue Newport News, VA 23607
Please include your question or concerns in your letter to HII. HII will respond to verifiable requests for disclosure or deletion of Personal Information free of charge, within 45 days of receipt.
In order to protect your privacy and the security of your information, HII verifies consumer requests by requesting identification documents and other documentation necessary to confirm your identity. Any additional information you provide will be used only to verify your identity and not for any other purpose.
If you want to make a request as an authorized agent on behalf of a California resident, you may use the submission methods noted above. As part of HII's verification process, it may request that you provide, as applicable, proof concerning your status as an authorized agent. In addition, HII may require the individual on whose behalf you are making the request to verify their own identity or your permission to submit the request.